5 Tips To Be Heard As A Homeowner
Are you a resident who would like to bring a comment or concern up with the Board of your association, but you're unsure of the best way to do it?
Residents are actually encouraged to observe meetings and read approved minutes--and board meetings are open to homeowners. This means that Homeowners who are interested in addressing the Board can do so during the homeowner forum at the beginning of each meeting.
So what are the best ways to participate?
Here are 5 tips that can help you prepare your comments for the next official meeting.
1. Put it in writing
You will get the best response if you put your question or opinions in writing prior to the meeting. This isn't mandatory, but it helps you and the board. Some issues may require a little research by the manager. Also, the board can serve you better if members have time to consider your concern.
2. Call ahead.
As a courtesy, the association asks that you phone and let the manager know that you wish to address the board. This also allows us to notify you if a meeting is cancelled for any reason.
3. Plan your remarks to last no longer than five minutes.
Board members enjoy visiting with residents; however, the meeting agenda is always very full, and the five-minute limit ensures that all business gets conducted. This doesn't mean big issues can't be presented. If your concern requires more time, please summarize it in five minutes, and the board will add it to the agenda for the next meeting.
4. Don't expect an immediate response.
Board members don't act independently. All issues require discussion and sometimes a vote. Sometimes an immediate answer is possible, but it's just as likely that you won't get a response until after the meeting.
5. If you need information, call the manager.
The purpose of the Homeowner Forum is for residents to share opinions and concerns with the board. Residents seeking general information (like a status report on a project or the board's position on an issue) can get a more immediate answer from the manager.